One annual retainer puts a dedicated videographer at your biggest event, then gives you a monthly bank of editing hours to keep that footage working for you the other eleven months.
Founding-partner rates from $1,500/month. Annual terms. No surprise invoices.
*Unused hours roll forward one month, up to 2× your monthly bank.
State and regional trade associations. Professional societies. Member organizations whose annual expo or conference is the center of gravity for the entire year's communication.
You already know the pattern: the expo generates a mountain of footage, a one-off vendor delivers a single recap video, and the rest sits on a hard drive until next year. We built this retainer to fix that, with committed team members who stay with you all year.
The one event where your whole membership, your sponsors, and your leadership are in the same place at the same time. It deserves more than a phone in the back of the room.
Membership drives, sponsor recognition, advocacy updates, chapter spotlights, and next year's expo promotion all need footage.
A staff videographer runs $60,000 or more fully loaded. Our base retainer is less than a third of that with no payroll, gear, or software to manage.
Annual term, fixed monthly payment, a defined hour bank, and a clear à la carte rate for anything beyond it. Easy to budget, easy to get approved.
The retainer is front-loaded around your expo, then shifts into a monthly editing rhythm so the footage keeps paying off.
Kickoff call, brand kit intake, shot list, and a 12-month content calendar mapped to your membership and sponsorship goals.
We're on the floor for your contracted shoot days. Keynotes, sessions, exhibitor walk-throughs, attendee interviews, b-roll, and sponsor moments.
You tell us what you want first, usually social cuts and a recap, and we turn them around fast while the event is still fresh. Everything is delivered through a shared review link with two revision rounds.
Your monthly hours produce whatever your team asks for: member spotlights, sponsor thank-yous, promo videos for next year, session clips. Unused hours roll forward one month, up to 2× your monthly bank.
Every tier is a 12-month agreement that includes expo coverage and a monthly editing bank. You direct the hours toward whatever you need; we don't lock you into a fixed list of videos. Retainers start at $1,500 per month and every proposal is scoped to your event.
Solid coverage of your event plus a steady monthly editing rhythm.
More expo coverage and twice the editing capacity all year.
Full expo capture plus an additional on-site shoot day during the year.
Our association video retainer launched this year, but the people behind it have spent their careers shooting, editing, and marketing for organizations like yours. Being new means you get the owners on every shoot and every edit, not a junior team.
Our first clients sign at founding rates, held for their full 12-month agreement. As our calendar fills, rates for new agreements will go up, and expo dates are booked first come, first served.
Claim a founding rate*Hour rollover. Unused editing hours roll forward one month, up to 2× your monthly bank. Twelve unused hours in March means 24 available in April.
Terms at a glance. All retainers are 12-month agreements billed monthly by ACH, with a discount for paying the year up front. Travel, lodging, and per diem for on-site shoots are pre-approved in writing and billed at cost plus 10%. You own all final deliverables in perpetuity; Sago Digital retains raw footage and portfolio rights. Early termination carries a fee of three months' retainer or the à la carte value of delivered services, whichever is greater. Full terms are in the service agreement.
Tell us about your expo and your year. We'll come back within two business days with a tier recommendation and a proposal, then walk through it on a 30-minute call.
Sign the annual agreement, set up billing, and complete a short brand and content intake. We build your shot list and 12-month content calendar together.
We cover your expo, then run a monthly editing cycle from a shared request board. You ask, we make it, and you always know how many hours are left.
We're marketing professionals with 25 years of combined experience shooting, editing, and selling a product. When you work with Sago Digital, the people who shoot and edit your video are the same people who answer your email, and the same people who will be at your expo next year.
No account managers, no junior editors, no handoffs. Two owners who know your event, your members, and your brand.
Because the value is front-loaded. Your expo shoot is the most expensive part of the year and it happens early. An annual term lets us spread that cost into a flat monthly payment instead of charging you $5,000 to $10,000 in event week. It also means we hold your dates and plan your content calendar as a partner, not a vendor.
Time spent by our team cutting, color grading, mixing audio, adding graphics and captions, and preparing exports for your requests. Planning calls and delivery don't count against your bank. We track time in our project system and you see the running total each month.
Whatever you ask for. Most clients start with a recap video and a batch of social cuts right after the expo, then use the rest of the year for member spotlights, sponsor thank-yous, session clips, and promotion for next year. We'll suggest a plan at kickoff, but the hours are yours to direct.
They roll forward one month, up to 2× your monthly bank. Twelve hours unused in March means 24 available in April. Beyond that they expire, which keeps us both honest about using the retainer.
The shooting itself is included in every tier. Travel, lodging, and per diem for events outside the Jacksonville area are estimated in writing before the shoot, approved by you, and billed at cost plus 10%. For a typical Florida expo it's a small fraction of the retainer.
You own every final deliverable, forever, with no licensing restrictions. Sago Digital retains the raw footage and project files, and we keep them available for edits throughout your agreement. We may feature finished work in our portfolio unless you ask us not to.
Yes. Extra shoot days and editing beyond your bank are available at the rates in your agreement, and Year-Round Partner clients get a reduced rate on both. You can also upgrade tiers at any time; the difference is prorated.
You can terminate with 30 days' written notice. The early termination fee is three months of your retainer or the à la carte value of services already delivered minus payments made, whichever is greater. This protects us if a client cancels right after the expo, and it's spelled out plainly in the agreement.
Music is licensed through our commercial library and covered in every tier. Attendee consent is normally handled by your event registration terms and on-site signage; we'll provide template language.
Fill out the interest form and we'll reply within two business days with a tier recommendation and a draft proposal. No pitch deck, no pressure.
