One annual retainer covers your biggest event and a year of finished videos. Plans run on credits: spend them on filming days at your expo and on the videos you want made from it, all year long.
Founding-partner rates from $1,500/month. Annual terms. No surprise invoices.
State and regional trade associations. Professional societies. Member organizations whose annual expo or conference is the center of gravity for the entire year's communication.
You already know the pattern: the expo generates a mountain of footage, a one-off vendor delivers a single recap video, and the rest sits on a hard drive until next year. We built this retainer to fix that, with committed team members who stay with you all year.
The one event where your whole membership, your sponsors, and your leadership are in the same place at the same time. It deserves more than a phone in the back of the room.
Membership drives, sponsor recognition, advocacy updates, chapter spotlights, and next year's expo promotion all need footage.
A staff videographer runs $60,000 or more fully loaded. Our base retainer is less than a third of that with no payroll, gear, or software to manage.
Annual term, fixed monthly payment, and a set number of credits for the year, with a simple way to add more. Easy to budget, easy to get approved.
Your plan is a set of credits for the year. Part of them covers filming at your expo; the rest become finished videos, made when you need them.
Kickoff call, brand kit intake, shot list, and a 12-month content calendar mapped to your membership and sponsorship goals.
We're on the floor for the days you book: keynotes, sessions, exhibitor walk-throughs, attendee interviews, b-roll, and sponsor moments. Each videographer uses 2 credits per full day.
Your expo highlight reel is included on every plan at no credit cost: within 24 hours of closing with two videographers on-site, within 72 hours with one.
Each finished video is 1 credit. Request what your team needs, when it needs it: member spotlights, sponsor thank-yous, session clips, next year's promo. You always know how many credits are left.
Every tier is a 12-month agreement with a set number of credits. You spend them on filming days and finished videos in whatever mix your year needs; we don't lock you into a fixed list of videos. Retainers start at $1,500 per month and every proposal is scoped to your event.
One videographer on-site for a half day.
A full day is 2 credits.One finished video, up to 8 minutes, one aspect ratio, two revision rounds.
A second version of a video, like a vertical cut or a shorter edit.
One remote interview session.
No half credits.Solid coverage of your event plus a steady stream of videos all year.
Two videographers at your expo and a bigger year of video.
Full expo capture, off-season filming, and a quarterly content plan.
Highlight reel on every plan, at no credit cost. Delivered within 24 hours of your expo closing with two videographers on-site, or within 72 hours with one.
Our association video retainer launched this year, but the people behind it have spent their careers shooting, editing, and marketing for organizations like yours. Being new means you get the owners on every shoot and every edit, not a junior team.
Our first clients sign at founding rates, held for their full 12-month agreement. As our calendar fills, rates for new agreements will go up, and expo dates are booked first come, first served.
Claim a founding rate*Credit rollover. When you renew, up to 20% of your plan's credits carry into the next year. Unused credits don't carry over without a renewal.
Terms at a glance. All retainers are 12-month agreements billed monthly by ACH, with a discount for paying the year up front. Travel, lodging, and per diem for on-site shoots are pre-approved in writing and billed at cost plus 10%, plus $500 per person per travel day, billed in dollars and never in credits. You own all final deliverables in perpetuity; Sago Digital retains raw footage and portfolio rights. Early termination takes 30 days' written notice and carries a fee of three months' retainer or the value of the credits already used, whichever is greater. Full terms are in the service agreement.
Tell us about your expo and your year. We'll come back within two business days with a tier recommendation and a proposal, then walk through it on a 30-minute call.
Sign the annual agreement, set up billing, and complete a short brand and content intake. We build your shot list and 12-month content calendar together.
We cover your expo, deliver your highlight reel, then make videos all year from a shared request board. You ask, we make it, and you always know how many credits are left.
We're marketing professionals with 25 years of combined experience shooting, editing, and selling a product. When you work with Sago Digital, the people who shoot and edit your video are the same people who answer your email, and the same people who will be at your expo next year.
No account managers, no junior editors, no handoffs. Two owners who know your event, your members, and your brand.
Because the value is front-loaded. Your expo shoot is the most expensive part of the year and it happens early. An annual term lets us spread that cost into a flat monthly payment instead of charging you $5,000 to $10,000 in event week. It also means we hold your dates and plan your content calendar as a partner, not a vendor.
One credit is one videographer on-site for a half day, or one finished video up to 8 minutes in one aspect ratio with two revision rounds. A full day on-site is 2 credits. A second version of a video, like a vertical cut or a shorter edit, is 1 credit, and so is a remote interview session. There are no half credits.
Videographers × days × 2. One videographer for 3 days is 6 credits; two videographers for 3 days is 12. Everything left in your plan goes to finished videos. Try your numbers in the credit planner at the top of the page.
Editing and color, licensed music, captions, basic graphics, light scriptwriting, and two revision rounds. Music is licensed through our commercial library, so there's nothing extra to clear.
No. Every plan includes an expo highlight reel at no credit cost. It's delivered within 24 hours of the expo closing when two videographers are on-site, or within 72 hours with one.
When you renew, up to 20% of your plan's credits carry into the next year. Without a renewal, unused credits don't carry over, so we'll check in regularly to help you put them to work.
Filming days come out of your credits. Travel, lodging, and per diem for events outside the Jacksonville area are estimated in writing before the shoot, approved by you, and billed at cost plus 10%. Travel days are billed at $500 per person per day. Travel is always billed in dollars, never in credits.
You own every final deliverable, forever, with no licensing restrictions. Sago Digital retains the raw footage and project files, and we keep them available for new videos throughout your agreement. We may feature finished work in our portfolio unless you ask us not to.
Yes. You can add credits anytime at the per-credit rate in your agreement, or step up to a higher plan mid-year with the difference prorated.
You can terminate with 30 days' written notice. The early termination fee is three months of your retainer or the value of the credits already used minus payments made, whichever is greater. This protects us if a client cancels right after the expo, and it's spelled out plainly in the agreement.
Attendee consent is normally handled by your event registration terms and on-site signage; we'll provide template language.
Fill out the interest form and we'll reply within two business days with a tier recommendation and a draft proposal. No pitch deck, no pressure.
